We have set out in the table below the personal data we collect about you and how we use it, which will differ based on the capacity in which you interact with codebar:
|Who||What data we process||What we use it for||Lawful basis|
|Students||This includes personal data that is provided by you or collected by us to enable you to subscribe to codebar as a student. This may include your name, email address, phone number, pronouns, self-written bio, social media details (e.g. twitter handle), your self-recognition as being underrepresented (with your consent), and the location you choose to subscribe to.||For administrative purposes when you sign up to events, to communicate with you, and to provide you with our newsletters and events information.||
|Coaches||This includes personal data that is provided by you or collected by us to enable you to volunteer at codebar as a coach. This may include your name, email address, phone number, pronouns, self-written bio/skills, social media details (e.g. twitter handle), your self-recognition as being underrepresented (with your consent), and the location you choose to volunteer at.||For administrative purposes when you volunteer for workshops, to communicate with you, to manage workshop attendance, and to provide you with our newsletters and events information.||
|Organizers||This includes personal data that is provided by you or collected by us, which may include your name, email address, phone number, pronouns, self-written bio/skills, social media details (e.g. twitter handle), slack username, signed documentation, and the location you choose to volunteer at.||To organise and communicate workshops.||
|Hosts||We may collect personal information of employees working at companies that agree to host our workshops. This information may include the employees' name, email address, contact number, social media details (e.g. twitter handle), and place of work.||In order to market, promote, host and operate workshops.||
|Sponsors||We need to collect personal data in relation to your sponsorship of codebar. This may include information such as your name, and bank details.||To fulfill contractual obligations we have with you, for example, to process invoices related to your sponsorship.||
|Trustees and directors||We need to collect personal data in relation to your position as trustee and/or director. This may include information such as your name, contact number, address, email address, and date of birth.||In order to establish our status as a charity, to comply with legal obligations, and respond to legal requests.||
When you subscribe to an event, we share your name with our host companies as we are required to provide a list with all attendee names when you subscribe to any of our events. We do not share your email address or any other personal information.
As set out in the table above, sometimes the legal basis on which we collect and process your data is because our legitimate interests make the processing necessary, and those legitimate interests are not overridden by your interests or fundamental rights and freedoms. For example, we collect and store your data in order to process event information, and to ensure the efficient running and promotion of workshops.
We will keep your personal information for as long as reasonably necessary to fulfil the purposes we collected it for. To determine the appropriate retention period, we consider the amount, nature and sensitivity of the personal information, the potential risk of harm from unauthorised use or disclosure of your personal information, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
We may retain your personal information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of dispute in respect to our relationship with you.
If you wish to enquire further about these safeguards used, please contact us by email at the address below or by mail using the postal address provided below.
Data protection law provides you with rights in respect of personal data that we hold about you, including the:
If you would like to exercise any of these rights or if you have a complaint about how we handle your data, please contact us at the email address stated below.
The security of your personal information is important to us. codebar takes reasonable steps to implement and update administrative, technical, and physical security measures to help protect your information against unauthorised access, loss, destruction, or alteration. However, the Internet is not a 100% secure environment so we can't guarantee the security of the transmission or storage of your information. codebar has no control over or responsibility for the security or practices or privacy policies of third parties, even if you interact with them when using our Services.